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Exhibitors

Interested in Displaying an Exhibit?

Thank you for considering the Loveland Fire & Ice Festival as an exhibitor! We look forward to working with you as we deliver a high quality, fun, and memorable event for thousands of families!

We do, however, work within the confines of regulations, laws, and requirements. Your professionalism and adherence to the requirements stated in the application process are appreciated.

Below are the steps necessary in order to participate.

Step 1: Gather Application Documents and Information

The application form is online and must be completed in one session. Before completing this form, please be prepared with the following documents and information:

  • 1 Booth Deposit Hold Form
    All exhibitors must download, complete, and fax a Booth Deposit Hold Form to the Blazen Illuminations office at 800.980.4154 immediately following the submission of your online application below. Your application is considered “incomplete” until this completed form is received in our office.
  • 2 Certificate of Liability Insurance (COI) Document
    All exhibitors must submit a certificate of liability insurance naming the Loveland Fire & Ice Festival, Blazen Illuminations, and the City of Loveland as additionally insured. You'll have an opportunity to upload this document in the application form.
    Notes:
    • Under the section “Description of Operations,” please include this wording: “Loveland Fire & Ice Festival, Blazen Illuminations, and the City of Loveland are additionally insured with respect to General Liability.”
    • Under the section “Certificate Holder,” please include this address: Blazen Illuminations, 1437 N. Denver Ave., Unit #222, Loveland, CO 80538.
  • 3 One or more files containing your company logo(s), either as images (jpg, png, pdf) or as design files (Adobe Photoshop, Illustrator, or eps format). Please upload the largest sized images possible.
  • 4 One or more photos of your exhibit as it will look at the Festival. You will be provided an opportunity to upload these photos on the application form.
  • 5 Dimensions of the booth space needed for your display.

    Tent Package Description

    Due to the nature of this outdoor winter festival and the chance of experiencing extreme winds, snow, rain, etc., the Loveland Fire & Ice Festival Producers are taking extra safety precautions which include requiring all tent vendors to rent their tent set up from the Festival Producers. In addition to addressing these safety concerns, the tent package includes a 10' x 10' tent with one light, set up and take down labor, supporting weights (based on legal requirements), three sides, 8’ table, two chairs and any maintenance needed during the event. We do appreciate that you may have tents that are themed for your business and product, therefore, we will help you to incorporate your banners and signage in the new tent set up as outside tents will not be allowed.

  • 6 A description of your business and what you’ll be providing for the Festival guests.

Step 2: Complete the Online Application Form

Complete the multi-page form by entering the information and uploading the documents you prepared above. At the end of the process, you'll be presented with a list of fees that must be paid via a credit card. These fees are listed below.

  • 1 Application Fee
    A $35 fee is required from each applicant.
  • 2 Booth Space & Tent Package Fee
    To display your exhibit, you are required to rent a booth space and a tent package. This is due to the nature of our outdoor winter festival and the chance of experiencing extreme winds, snow, rain, etc., so the Loveland Fire & Ice Festival Producers take extra safety precautions which include requiring all exhibitor vendors to rent a tent package. This package includes a 10' x 10' tent, one light, set up and take down labor, supporting weights (based on legal requirements), three sides, 8’ table, two chairs and any maintenance needed during the event, as well as one 12' x 12' booth space.
    • Booth Space & Tent Package Fee ($650)
      (Includes one 12' x 12' booth space, 10' x 10' tent package with a light as described above.)
  • 3 Power Package Fee (Optional)
    We encourage you to provide your own electrical power. If it's not possible for you to do so, we have options to provide onsite power for an additional cost. Power is available only during Festival show hours (Friday: 5pm - 10pm, Saturday: 10am - 10pm, and Sunday: 10am - 8pm). Power packages are optional.
    • Option 1: One or more 20 amp circuits. Maximum of six circuits. ($85 each)
    • Option 2: One or more 50 amp circuits. Maximum of four circuits. ($185 each)

Please remember that only complete applications will be processed. This includes the submission of:

  • Certificate of Liability Insurance (COI) Document

All registrations must be received by Thursday, January 25th, 2018. No refunds will be made after Thursday, February 1st, 2018. Cancellations must be received by the Blazen Illuminations' Office no later than Monday, January 29th, 2018. Please provide a written notice as well as a courtesy phone call.

Step 3: Fax your Booth Deposit Hold Form

All exhibitors must download, complete, and fax a Booth Deposit Hold Form to the Blazen Illuminations office at 800.980.4154 immediately following the submission of your online application above. Your application is considered “incomplete” until this completed form is received in our office.

By signing and returning this form, you give Blazen Illuminations permission to debit your credit card account in the amount of $250.00 on or after February 11th, 2018 in the event you vacate your rented booth space at the 2018 Loveland Fire & Ice Festival prior to checking out with the event staff. Proper check out consists of a sign off from an authorized Blazen Illuminations team member no later then 10:00 pm on Sunday, February 11th, 2018.

For a team member to sign off, the following must be completed:

  • Your booth space must be cleaned, inspected and vacated.

This form provides us with permission for a single transaction only and does not provide authorization for any additional unrelated debits or credits to your account.

Loveland Fire and Ice February 9 - 11, 2018

You may check-in and set-up on
Friday, February 9th,
any time between 8am to 4pm