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Exhibitors

Interested in Displaying an Exhibit?

Thank you for considering the Loveland Fire & Ice Festival as an exhibitor! We look forward to working with you as we deliver a high quality, fun, and memorable event for thousands of families!

We do, however, work within the confines of regulations, laws, and requirements. Your professionalism and adherence to the requirements stated in the application process are appreciated.

Below is a list of the things you need to know in order to apply.

Step 1: Complete the Online Application Form

The application form is online and must be completed in one session. Before completing this form, please be prepared with the following documents and information:

  • 1 Please gather and prepare the following documents prior to beginning the application process. You'll be provided an opportunity to upload them on the online application form.
    • Certificate of Liability Insurance (COI)
      All Exhibitors must submit a certificate of liability insurance naming the Loveland Fire & Ice Festival, Blazen Illuminations, and the City of Loveland as additionally insured.
      Notes:
      • Under the section “Description of Operations,” please include this wording: “Loveland Fire & Ice Festival, Blazen Illuminations, and the City of Loveland are additionally insured with respect to General Liability.”
      • Under the section “Certificate Holder,” please include this address: Blazen Illuminations, 1437 N. Denver Ave., Unit #222, Loveland, CO 80538.
  • 2 One or more files containing your company logo(s), either as images (jpg, png, pdf) or as design files (Adobe Photoshop, Illustrator, or eps format). Please upload the largest sized images possible.
  • 3 One or more photos of your exhibit as it will look at the Festival. You will be provided an opportunity to upload these photos on the application form.
  • 4 Dimensions of the booth space needed for your display.

    New for 2017

    Due to the nature of this outdoor winter festival and the chance of experiencing extreme winds, snow, rain, etc., the Loveland Fire & Ice Festival Producers are taking extra safety precautions which include requiring all tent vendors to rent their tent set up from the Event Producers. In addition to addressing these safety concerns, the tent package includes a 10 x 10 tent, set up and take down labor, supporting weights (based on legal requirements), 3 sides, 8’ table, 2 chairs and any maintenance needed during the event. We do appreciate that you may have tents that are themed for your business and product, therefore, we will help you to incorporate your banners and signage in the new tent set up as outside tents will not be allowed.

  • 5 A description of your business and what you’ll be providing for the Festival guests.
  • 6 We encourage you to provide your own electrical power. If it's impossible for you to do so, we have options to provide onsite power for an additional cost. (See Electrical Service Fees below.)
  • 7 A $35 non-refundable application fee must be paid via credit card at the end of the online application form.

Step 2: Submit Fees

After you submit the online application form, you will be contacted by a Blazen Illuminations’ team member in order to complete the second step of the application process. This process requires the submission of the following fees:

  • 1 Participation Fee
    Please choose one of the following (both options include participation all three days):
    • Option 1: Self-contained truck, cart, or trailer - $300
    • Option 2: 10 x 10 Tent Package - $600 (Tent package includes: 10 x 10 tent, 3 sides, 8’ table, 2 chairs, appropriate tent weights, maintenance throughout the event, as well as set up and take down labor.)
  • 2 Booth Deposit
    A $200 refundable deposit is required with your application and will be returned to you after the booth space is cleaned, inspected and vacated.
  • 3 Electrical Service Fee
    Power is available for an additional cost during Festival show hours (Friday 5pm-10pm, Saturday 10am-10pm, and Sunday 10am-8pm).

    Power:

    • A 20 amp circuit is available for $80/each (Friday 5pm-10pm, Saturday 10am-10pm, and Sunday 10am-8pm)
    • A 50 amp circuit is available for $175/each (Friday 5pm-10pm, Saturday 10am-10pm, and Sunday 10am-8pm)

The Participation Fee and refundable Booth Deposit should be sent as two separate checks. Your application is considered “incomplete” until these checks are received in our office. Your Electrical Service Fee can be paid on the same check with your Participation Fee.

Please make both checks payable to (and mail to):

Blazen Illuminations, LLC
1437 North Denver Avenue, Unit #222
Loveland, CO 80538

Please remember that only complete applications will be processed. This includes the submission of:

  • Certificate of Liability Insurance (COI)
  • Payment of the Participation Fee, Power (if applicable) and Booth Deposit due no later than Monday, January 30th, 2017.

All registrations must be received by Sunday, January 15th, 2017. No refunds will be made after Sunday, January 15th, 2017. Cancellations must be received by the Blazen Illuminations' Office no later than Friday, January 20th, 2017. Please provide a written notice as well as a courtesy phone call.

Loveland Fire and Ice Festival Dates

You may check-in and set-up on
Friday, February 10th,
any time between 8am to 4pm